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VAT and Intra-Community Supply within the EU

0% VAT for Businesses with an EU VAT Number

As a business with a valid VAT number and a registered office outside the Netherlands, you can make tax-free purchases at Toolnation with 0% VAT. This is possible under the regulations for intra-Community supplies, in accordance with Council Directive 2006/112/EC (VAT Directive) and its implementation in Dutch tax legislation.

Each transaction is verified in the VIES (VAT Information Exchange System) of the European Commission, allowing the 0% VAT rate to be applied to VAT-registered businesses located in another EU country.

Conditions for Applying the 0% VAT Rate

  • Your VAT number must be registered in an EU country other than the Netherlands.
  • The transaction must meet the conditions for intra-Community supply. This means the goods must be physically transported to another EU country outside the Netherlands.
    • A VAT-registered company in Sweden, for example, cannot place an order under the name of a company registered in Sweden and have the goods delivered to Denmark.
    • The billing address and the delivery address must be in the same country where the company is registered.


Procedure:

  • Create a customer account at Toolnation.
  • Enter your name, company name, and address details linked to your VAT number.
  • Click "Validate" to check your details in the VIES system.
  • Once successfully verified, you can proceed with tax-free purchases.

How to Check the Validity of Your VAT Number?

Before making a purchase, check whether your VAT number is valid and active in the VIES system: > Check VAT Number in VIES

  • Your VAT number must match your company’s name and address as registered in the tax system.
  • The format of VAT numbers varies by country, so ensure your number is correctly formatted before verification.


Example Formats of VAT Numbers:

  • Sweden (SE): SE999999999901 (12 digits)
  • Denmark (DK): DK99999999 (8 digits)
  • Finland (FI): FI99999999 (8 digits)
  • Ireland (IE): IE9S99999L (1–2 digits + 5 digits + 1 letter)


A complete list of VAT number formats for all EU countries can be found in the official documentation: > EU VAT Number Document

What to Do if Your VAT Number Is Not Accepted?

If the system does not accept your VAT number, it may be due to the following reasons:

  • The number was entered incorrectly.
  • The number has expired or has not yet been activated in the VIES system.
  • The company is not registered as a VAT-liable entity within the EU.

 


Possible solutions:

  • Contact our Customer Service for assistance. > Contact
  • Review details about VAT registration on the official tax portal for businesses in your country.
  • Contact the relevant tax authorities for clarification or to update your registration details.
  • Check the VIES FAQ for more information on VAT numbers and EU transactions. > FAQ VIES

Important Information:

  • VAT paid at checkout cannot be refunded after purchase. Ensure that your VAT number is correct and active before completing the transaction.
  • The VIES system may experience technical downtimes. If your VAT number is correct but cannot be verified, please try again later. If the issue persists, contact your tax authority.
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